A national non-surgical provider network. We built the capture, follow-up, and pipeline behind 35+ provider locations.
- 3,000+
- leads per month at under $15 per lead
- Nearly 70,000
- leads captured to date
Follow-up & sales systems
Every lead worked, every time.
Leads are expensive. Losing them is optional. We build the response, follow-up, and pipeline systems that reach every lead in minutes and keep working them for months, without adding headcount.
How do you know leads are slipping through the cracks?
New leads wait hours, or days, for a first response.
Follow-up depends on who remembers, and it stops after one or two tries.
Nobody can see the pipeline, so deals stall without anyone noticing.
Appointments no-show, and past leads are never contacted again.
How we do it
Step 1: Respond in minutes
An automatic text and email the moment a lead arrives, with missed-call text back for phone inquiries.
Step 2: Follow up for months
Sequences by text, email, and call tasks that run until the lead books, buys, or opts out.
Step 3: Make the pipeline visible
Every lead gets a stage, an owner, and a next step, so nothing stalls unnoticed.
Step 4: Bring people back
Reminders that cut no-shows, and reactivation campaigns that turn old leads into new revenue.
What we build
- Speed to lead text, email, and missed-call text back
- Nurture sequences across your product line
- CRM pipelines with routing and tasks
- Appointment reminders and no-show recovery
- Reactivation and Black Friday campaigns
- Two-way texting for your front desk or sales team
Tools we often use
- Keap
- HubSpot
- GoHighLevel
- ActiveCampaign
- Salesmsg
- Zapier
And whatever else solves the problem. We are not tied to any one platform.
The work behind it
The first clinic Allergan chose to teach others how to sell CoolSculpting. We helped make it #1 in Texas.
- 340%
- revenue growth over 3 years
- $700K+
- realized value
A full Keap CRM buildout that made outreach, follow-up, and nurture hands-off, and freed the team for live conversations.
- Hands-off
- outreach, follow-up, and nurture, with drip sequences across the whole product line
Questions we hear
What is speed to lead?
The time between a lead reaching out and your first response. People who inquire about high-ticket services often contact several businesses at once, and the first to respond has the best chance of winning them. We aim for a response within minutes, every time, automatically.
How many times should you follow up with a lead?
More than most teams do. One call and one email is not a follow-up system. We build sequences that continue over weeks and months, mixing text, email, and call tasks, and stop the moment someone books or opts out.
Can past leads really produce new revenue?
Yes. Past leads and customers already know you. Re-engaging them around Black Friday produced $500K in under three weeks for PhalloFILL and $350K for Metro Laser.
Is automated texting compliant?
It can be. Marketing texts require proper consent and must honor opt-outs. We build consent capture and opt-out handling into every system. This is general information, not legal advice.
Where we do this most
- Med spas & aestheticsInjectables, body contouring, laser, and skin clinics.
- Specialty & wellness clinicsHormone optimization (TRT, HRT), peptides, men's health, and wellness.
- Insurance agencies & agent networksIndependent agents, agencies, and agent networks.
- Real estate investors & wholesalersWholesalers, land investors, and home buying companies.
Where is your funnel breaking?
One call. We will find the stage that is holding you back and tell you honestly what we would do about it.
Book a call or email info@captaflow.com