What we do.
We are solutions engineers. These are our specialties, and most clients start with one: the stage of the funnel that is hurting most.
- 01AdvertisingAs your paid advertising agency, we run your campaigns on Google, Meta, and YouTube, and wire every result back into your system, so budget moves toward the campaigns that produce customers, not just clicks.
- 02Lead captureConversion rate optimization starts with lead capture, because most of your traffic leaves without a trace. We build capture matched to how ready each visitor is, so more of them become contactable, and the leads you get are better qualified.
- 03Follow-up & sales systemsLeads are expensive, and sales automation makes losing them optional. We build the response, follow-up, and pipeline systems that reach every lead in minutes and keep working them for months, without adding headcount.
- 04Platforms & integrationsCRM implementation fixes a familiar mess: sales in one tool, operations in another, and the numbers in a spreadsheet. We build and connect your CRM, EMR or ERP, scheduling, and accounting so every customer has one record and every handoff happens automatically.
- 05Analytics & reportingOur marketing analytics services start from a simple rule: if you cannot see the numbers, you cannot find the break. We build live dashboards and monthly reports that tie every lead, source, and campaign to revenue, and our team of data analysts tells you what the numbers mean and what to do next.
- 06AI agents & custom appsAI agent development has changed what a small, senior team can build. We create custom web apps, calculators, AI assistants, phone agents, portals, and data tools that fit your business exactly, then connect them to the systems you already run.
Questions about our services
What does CaptaFlow do?
CaptaFlow is a team of solutions engineers for high-ticket businesses. We find the stage of your funnel where momentum is lost, build the system that fixes it, and run it with you: advertising, lead capture, follow-up and sales systems, CRM and platform integrations, analytics, and AI agents and custom apps.
Which service should we start with?
Most clients start with one service: the stage of the funnel that is hurting most. On the first call we look at where leads come from, how fast they are answered, how many book, and how many buy, and tell you honestly where we would start.
Do you work with the tools we already use?
Yes. We are tool agnostic and use whatever solves the problem, including HubSpot, Keap, GoHighLevel, EMR and ERP systems, scheduling, accounting, and Microsoft Excel. Most businesses can do more with the software they already pay for.
How do you measure results?
By revenue, not clicks. We track consults or calls booked, sales, and revenue by lead source, with live dashboards and monthly reports that follow each group of leads at 30, 60, and 90 days.
How do engagements and pricing work?
There are four ways to work with us: consulting, build and run, co-selling, and profit share or equity. Each is explained, with how it starts and how it is priced, on our How We Work page.
Not sure where to start?
One call. We will find the stage that is holding you back and tell you honestly what we would do about it.