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Part one

Case studies

Client engagements, from a single fix to the whole system.

01

PhalloFILL

Build & Run · Medical

A national non-surgical provider network. We built the capture, follow-up, and pipeline behind 20+ locations.

3,000+
leads per month at under $15 per lead
$500K
Black Friday revenue in under 3 weeks, by re-engaging past leads
9,000+
sales text conversations every month
10
new locations supported
  • Custom lead capture
  • Automated SMS and email follow-up
  • Structured CRM pipeline
  • Google Ads and SEO
02

Innovation Health

Build & Run · Medical

Live today

A multi-location wellness clinic running the full system today, from EMR-integrated automation to business intelligence.

40%
lead-to-consult, sustained for a full year
150%+
growth in monthly new patients in 8 months
  • eClinicalWorks EMR integrated into lifecycle automation
  • Monthly reporting
  • Customer lifetime value analysis
  • Revenue forecasting
  • Marketing ROI tracking
03

Advanced Skin Fitness

Consulting · Medical

The first clinic Allergan chose to teach others how to sell CoolSculpting. We helped make it #1 in Texas and positioned it for a successful exit.

340%
revenue growth over 3 years
$700K+
realized value
#1
clinic for CoolSculpting volume in Texas
  • Advanced lead capture
  • Automated SMS and email nurture
  • Appointment reminders that cut no-shows
04

Metro Laser

Build & Run · Medical

A CoolSculpting med spa. We rebuilt how the website turns visitors into leads, then made sure every one of them got worked.

60%+
of website visitors converted to leads
250+
high-intent CoolSculpting leads
$350K
Black Friday revenue in under 3 weeks
500%
growth in monthly sales conversations, with no added headcount
  • Quiz and landing page
  • Automated SMS and email into the CRM
  • Front-desk text workflow
  • Black Friday re-engagement
05

AdvancedYOU

Build & Run · Medical

A full Keap CRM buildout that made outreach, follow-up, and nurture hands-off, and freed the team for live conversations.

Hands-off
outreach, follow-up, and nurture, with drip sequences across the whole product line
  • Drip sequences across the product line
  • Lead capture assets
  • Tracking numbers
  • Platform training for the team
06

Foxy Home Buyer

Consulting · Real Estate

A Tampa land wholesaler preparing to franchise. We ran a full consulting engagement: mapped the operation end to end, then designed the system to scale it, down to the portals, the matching engine, and a tool stack a new franchise location could run on day one.

3 portals
staff, builder, and seller partner, on one shared database
2 tracks
buyer relationships and the deal pipeline, mapped end to end
  • Operational discovery across marketing, sales, fulfillment, and reporting
  • Buyer and deal pipelines mapped as two linked tracks
  • Portal architecture for staff, builders, and seller partners
  • Matching engine that scores parcels against each builder’s buy box
  • Automation catalog, migration plan, and a franchise-ready tool stack
07

The Mick Vault

Profit Share · Education

A live-selling coaching program built on a founder’s proven system. We built the systems and AI layer behind it: CRM and pipeline tracking, backend automations, and an AI support assistant trained on the founder’s own playbooks.

AI-powered
student support trained on the founder’s playbooks
  • CRM and pipeline tracking
  • Backend automations
  • AI support assistant trained on SOPs
  • Enrollment and onboarding flows
Part two

Products & builds

Software we designed and built, some for partners, some we own and run.

08

Aucta

Owned brand

A platform that runs a whole live-selling business: sourcing wholesale lots, inventory, show planning, and profit after every fee. It is one of our own brands. We designed and built the entire application.

Full stack
designed, built, and run by CaptaFlow
Five parts
find, stock, plan, learn, and profit, in one app
Visit Aucta (opens in a new tab)
  • Wholesale lot marketplace with per-unit economics already run
  • Scan-in inventory with true cost tracking
  • Show planner that builds a run order with margins included
  • Business manager showing profit after fees and pace toward goal
  • Product design, engineering, and ongoing operation
09

Life Advisory Network

Owned brand

A sales platform for independent life insurance agents, and one of our own brands. We productized the whole stack: CRM, an integrated auto dialer, and SMS and MMS automation, paired with a real-time lead service that drips high-intent leads straight into each agent’s pipeline. Agents are licensed and stay in control of their own outreach.

Productized
CRM, dialer, and messaging in one platform
Real-time
exclusive leads delivered into agent pipelines
Visit Life Advisory Network (opens in a new tab)
  • Keap CRM configured for agent pipelines
  • Auto dialer integration
  • SMS and MMS automation
  • Real-time lead delivery and routing
  • Onboarding, support, and billing operations
10

Thryv

Partner build

Thryv, a business software company of roughly a billion dollars, brought us in at the executive level to create its medspa offering: a pre-configured version of the Thryv platform, set up specifically for medspas so it could be sold out of the box. We handled the configuration and positioning, and led the joint work across more than 30 Thryv employees, from competitive analysis and rollout to sales enablement and team training.

30+
Thryv employees across the joint launch
On time
launched as planned, opening a new vertical
  • Medspa-specific configuration of the Thryv platform
  • Out-of-the-box template packaging
  • Positioning and competitive analysis
  • Rollout, sales enablement, and team training

Where is your funnel breaking?

One call. We will find the stage that is holding you back and tell you honestly what we would do about it.